Default Academy Roles

What is the purpose of this role?

• Management of an organization’s academy, learner management, and access to academy instructor console.

Who can assign this role?

• Organization Administrators

When this role first assigned?

• Manually assigned by an Organization Administrator.

How many instances of these roles?

• Min: 0, Max: many

Who can remove assignment of this role?

• Organization Administrators

What permissions does this role have?

• Check Permissions Reference

Learner = A User who has registered for academy content.

What is the purpose of this role?

• To enroll in academy content within the organization’s academy.

Who can assign this role?

• Organization Administrators or Academy Administrators

When this role first assigned?

• Automatically to users who join through a special learner invite link
• Manually by an Organization Administrator or Academy Administrator

How many instances of these roles?

• Min: 0, Max: many

Who can remove assignment of this role?

• Organization Administrators or Academy Administrators

What permissions does this role have?

• Check Permissions Reference

Status as a Learner

A learner in the academy system has two types of status that work together:

1. User Account Status

   • Active: Can log in and access academy, register for new courses, continue existing courses
   • Inactive: Account is disabled/deleted

2. Academy Registration Status - Progress in specific content

What this means:

1. Active User + Registered = Ready to start learning
2. Active User + Completed = Finished, show achievements
3. Active User + Failed/Withdrawn = May need re-enrollment
4. Inactive User + Any Status = No academy access (show login prompt)

Reference: See the complete Academy Registration Status schema for technical implementation details.